Nffice — Approvals, HR and finance on one record

NFFICE PLATFORM

One record, on every screen

An approval, a payslip and a journal entry usually live in three systems. In Nffice they are one record moving through three stages, the same on whichever screen you open it.

Try the demo See what's inside

Built for global companies operating in Vietnam and beyond.

Approval inbox · the same screen everywhereHanoi office

Nffice — Approval inbox

DocumentSubmitted byStage

Purchase requestTrần Văn MinhHQ review

Leave requestNguyễn Thị LanAwaiting you

Expense claim박지우Team lead

Travel requestLê Thu HàTeam lead

Nffice

9:41

NfficeApprovals

Leave request waiting for youNguyễn Thị Lan · 3 days of annual leave

Dates11-10 ~ 12

Balance12 → 9 days

Approve

Two screens, one record

NFFICE HR

Can head office check payroll?

When payroll lives in a local accountant's spreadsheet, head office can't check it. Nffice keeps the statutory tables in the product and shows the calculation line by line.

Run the calculation More on HR

Reflects the revised 2026 deductions and the five-band tax table.

Payslip · November 2026Nguyễn Thị Lan

Hanoi office · MarketingVN-0412

Gross pay32,450,000₫

Social insurance · 10.5%−3,407,250₫

Income tax · after 15.5M₫ personal deduction−854,275₫

Net pay28,188,475₫

10.5 / 21.5%Employee and employer contributions calculated separately

5 bandsProgressive tax table as revised for 2026

2 currenciesStatutory ledger and head-office reporting

NFFICE GROUPWARE

Within the limit, local. Above it, head office.

Anything within the limits in your delegation rules is signed off by the team lead or country director. Anything above them goes up to the head-office band automatically. Nobody hand-picks approvers, and every step records which rule applied and who signed.

Approval demo More on Groupware

Delegation, deputy approval, post-approval, consensus and CC are all supported.

Purchase request · Ngõ Trúc SuppliesDelegation rules v3 · Hanoi

Purchase request · Trần Văn Minh45,000,000₫

Delegation rules · purchases

Up to 20,000,000₫Team leadApplies
Up to 40,000,000₫Country directorApplies
Over 40,000,000₫CFO, head officeApplies

Approval chain, built for you

Trần Văn MinhDrafter
Team leadSigns
Country directorSigns
CFO, head officeFinal approval

OKNFFICE

NFFICE FINANCE

Six invoices in. Two need a person.

The ones the AI is sure about become journal entries and land in the statutory ledger and the head-office reporting pack at the same time. The rest come to you. You decide where that line sits.

Try the close demo More on Finance

No signup. It runs in your browser.

Classifying incoming invoices01 CLASSIFY02 POST03 LEDGERS

Office supplies · 48,600,000₫ · 96%

threshold 90%

Office supplies96%

Equipment purchase61%

Raw materials92%

Advisory fee73%

Telecom94%

Vehicle lease91%

0posted automatically

0sent for review

Journal entry created · VN-2026-1142

AccountDebitCredit

6423 Office suppliesmaps to 6200 SG&A45,000,000₫—

1331 Deductible VATrecoverable3,600,000₫—

331 Trade payablesNgõ Trúc Supplies—48,600,000₫

Nobody touched it. The suggested account and its confidence stay on the audit trail.

STATUTORY LEDGER · VND

Revenue8,420,000,000₫

COGS−4,180,000,000₫

SG&A−985,000,000₫

PBT3,255,000,000₫

1 entry

HQ REPORTING · KRW

4100 Revenue₩450,470,000

5100 COGS−₩223,630,000

6200 SG&A−₩52,698,000

PBT₩174,142,000

transactionaverageclosing

AI AGENT · JEV

It finds the problem before you ask

Payroll spikes, purchases over the delegation limit, unmapped accounts. The agent finds them before close and sends each to its owner. It never presses a button that needs a person.

See what the AI does Talk to sales

Every decision has a confidence score.

Agent alerts · 2 days before closeNovember close

!3 production payslips up 38% from last monthLikely public-holiday pay premiums. Check before confirmingHR

iA purchase request is over the delegation limit45,000,000₫ needs HQ approval. Approval chain re-routedFinance team

×2 accounts are not mapped to the head-office chartClose now and the head-office report is 184,600,000₫ shortClose owner

The agent stops there. Confirming payroll, approving entries and signing requests stay with people.

NFFICE CRM

The quote becomes the contract, the contract becomes revenue

Customers, quotes, approvals and invoices sit on one record. A discount over the sales manager's limit goes up the approval chain, and delivery books the receivable in Finance. Nothing is typed twice.

See how CRM works Talk to sales

Head office sees the same pipeline in won.

Deal D-2611 · Đồi Thông TradingHanoi office

Lead
Quote
Approval
Won

→Quote drafted in VietnameseQ-2611 · net 1,100,000,000₫ · sent in the customer's language once approvedCustomer

!12% discount · over the manager's 10% limitOutside the sales manager's authority, so it went to the country directorCountry director

✓Won · e-invoice on deliveryOn delivery, 1,210,000,000₫ receivable is booked in FinanceFinance team

Head office: The same deal shows as ₩58,850,000 at the transaction-date rate.

GROUPWARE

Your delegation rules
build the approval chain

Nobody picks an approver from a dropdown. The amount, document type and entity are checked against the rules head office set, and the chain builds itself. Anything within a team lead's authority stops with the team lead; anything above the country director's limit goes all the way up to head office. Past approvals keep the rule version that applied.

3 bandsFinal approver by amount: team lead, country director, head office

Deputy · post-approvalAbsences and urgent cases stay inside the rules

Rules v3Change the rules and past approvals keep the old version

Follow one approval

Purchase request · Trần Văn MinhDelegation rules v3 · Hanoi

Ngõ Trúc Supplies · maintenance budget45,000,000₫

Delegation rules · purchases (example)

Up to 20,000,000₫Team lead signsApplies
Up to 40,000,000₫Country director signsApplies
Over 40,000,000₫CFO, head officeApplies

Approval chain, built for you

Trần Văn MinhDrafter
Team leadSigns
Country director Lee Jae-wonSigns
CFO, head officeFinal approval

OKNFFICE

Expense claims, leave, contracts and quote discounts follow the same delegation table. Your company sets the rules.

Can head office check
that payroll is right?

If social insurance and personal income tax are only ever calculated in a local accountant's spreadsheet, head office has no way to verify them. Nffice keeps the statutory tables in the product and shows the calculation one line at a time.

10.5 / 21.5%Employee and employer contributions calculated separately

Five bandsThe progressive tax table as revised for 2026

Two currenciesStatutory ledger and head-office reporting together

Run the calculation

Payroll · November 2026Hanoi office

Gross pay32,450,000₫

Social insurance · 10.5%−3,407,250₫

Income tax · after deductions−854,275₫

Net pay28,188,475₫

Cost to company39,426,750₫

FINANCE

Two sets of books,
one close

Every entry lands in the Vietnamese statutory ledger and in head office's chart of accounts at the same moment. Head office gets its reporting pack in won, and nobody rebuilds it in a spreadsheet at month end.

TT99Statutory chart (formerly TT200) and ledger, kept in dong

3 ratesTransaction, monthly average and closing

1 closeBoth books close together, with every difference explained

Follow one invoice

November close · Hanoi officeTT99 → HQ chart

STATUTORY · VNDHQ · KRWRevenue8,420,000,000₫₩450,470,000Cost of sales−4,180,000,000₫−₩223,630,000SG&A−985,000,000₫−₩52,698,000Profit before tax3,255,000,000₫₩174,142,000

HQ accounts 4100 · 5100 · 6200 · transaction-date rate 0.0535. SG&A includes the invoice JEV posted on its own.

CRM

From quote
to receivable

Leads from messenger and the web, quotes in the customer's language, and discounts that follow your delegation rules. Delivery issues the e-invoice and books the receivable in Finance, and head office sees the same pipeline in won.

4 languagesQuotes in Vietnamese, Korean, English and Japanese

5 · 10 · 15%Discount bands: sales rep, sales manager, country director, then head office

1 recordDeal, approval, e-invoice and receivable stay linked

Follow one deal

Deal D-2611 · Đồi Thông Trading12% → country director

LeadQuoteApprovalWonDelivered · invoiced

List price1,250,000,000₫Discount 12%−150,000,000₫Net1,100,000,000₫VAT 10%+110,000,000₫Receivable on delivery1,210,000,000₫Head office (transaction rate)₩58,850,000

The 12% discount is over the sales manager's 10% limit, so it went to the country director. Head-office KRW = net × 0.0535.

NFFICE AI

Let a number decide
what to hand off

Most AI in business software writes you a paragraph and leaves the decision exactly where it was. Ours returns an account code and how sure it is, so the system can act on it without waiting for you.

Move the threshold 90%

Start high. Have a person review most of them at first, then lower it as the track record builds. Auto-posted entries are ordinary journal entries you can correct like any other, and the suggestion and its confidence stay on the audit trail.

Try the threshold across four modules

Invoices received today · 6Hanoi office

Office supplies · 48,600,000₫

6423 Office supplies

96% confident

Posted

Equipment purchase · 194,400,000₫

2411 Fixed asset purchases

61% confident

Review

Posted automatically4 of 6

Sent for review2 of 6

Manual entry savedabout 2 hours

GROUPWARE · HR · FINANCE

Three days.
Entered once.

The number written on the approval becomes attendance, then payroll, then an accrual. Buy the three products separately and you enter it three times, or you hire someone to keep them in step.

GROUPWARE

Approval

waiting

Chain3 of 3 signed

Attendance and pay

waiting

Net pay28,188,475₫

FINANCE

Accrual

waiting

Released−4,425,000₫

3 days

Local compliance is not an add-on

Statutory logic sits in the product, not in a spreadsheet one person maintains. When a rate changes, the rate table changes and every calculation after it follows.

Social insurance BHXHIncome tax TNCNStatutory accounting TT99SME accounting TT133E-invoice Hóa đơn điện tửHQ reporting K-IFRSApproval chains Delegation rules

Pay for what you turn on

Starting prices, published in dong. What moves them is headcount, how many entities you run, and how much historical data needs to be migrated.

GROUPWARE

$2.66 per person / month

70,000₫ · ₩3,745 · 10 people min

Approvals and delegation rules
Mail, boards, calendar
Document store

Get a quote

$3.04 per person / month

80,000₫ · ₩4,280 · 10 people min

Employee records, attendance, leave
Payroll with statutory deductions
Performance reviews and hiring

Get a quote

CRM

$2.66 per sales user / month

70,000₫ · ₩3,745 · 5 users min

Messenger and Fanpage leads
Quotes in four languages
Discount approval under delegation rules

Get a quote

FINANCE

$114 per entity / month

3,000,000₫ · ₩160,500 · any headcount

Journal entries and close
E-invoice intake
AI account suggestions

Get a quote

SUITE

Custom

All modules, plus rollout support

Data migration included
Combined reporting across entities
Named implementation lead

Talk to sales

Hosting, statutory updates and two training sessions are included. Data migration, on-site training, custom development and dedicated hosting are quoted separately. Won, yen and dollar amounts are the VND prices converted at the 1 October 2026 rate, for reference.

Ninety seconds each, no account

Each demo opens a working screen with sample data. Change the inputs and watch the numbers move.

Start with one entity

Tell us how you run things today and we'll come back with which module to start with and what it will cost. Thirty minutes, no slide deck.

Book a call Try a demo first

Your delegation rules
build the approval chain

Can head office check
that payroll is right?

Two sets of books,
one close

From quote
to receivable

Let a number decide
what to hand off

Three days.
Entered once.

Approval

Attendance and pay

Accrual

Local compliance is not an add-on

Pay for what you turn on

Ninety seconds each, no account

Invoice to financial statements

Payroll and deductions

Approvals by your rules

Lead to head-office report

Start with one entity

Nffice — one platform for approvals, HR and finance, running on a single record

Your delegation rulesbuild the approval chain

Can head office checkthat payroll is right?

Two sets of books,one close

From quoteto receivable

Let a number decidewhat to hand off

Three days.Entered once.

Approval

Attendance and pay

Accrual

Local compliance is not an add-on

Pay for what you turn on

Ninety seconds each, no account

Invoice to financial statements

Payroll and deductions

Approvals by your rules

Lead to head-office report

Start with one entity

Your delegation rules
build the approval chain

Can head office check
that payroll is right?

Two sets of books,
one close

From quote
to receivable

Let a number decide
what to hand off

Three days.
Entered once.